A Missed Opportunity – Failing To Use References For Recruiting Top Talent

Most know references to be a tool for checking a candidate’s background, but it’s important to realize that reference related factors can also be one of the simplest, cheapest and effective areas for identifying top candidates. Even the best corporations that excel at recruiting routinely fail to realize that references and the reference process itself can be powerful sources for identifying and selling top talent. “References” should be considered as valuable recruiting targets because anyone that is given as a “reference” by top talent is almost always more experienced and knowledgeable then the individual that designated them as a reference. References can now become more prominent in recruiting because the availability /visibility of references have dramatically increased now that the names of references can now be easily found on the Internet and within LinkedIn. As a result, it’s time for smart recruiting leaders and recruiters to re-examine references as one of the most underutilized but cost-effective areas for identifying top talent.

The top 8 most effective reference related recruiting approaches

The most important thing is to first clear away your narrow view of references and the reference checking process and expand your perspective to learn that there are many aspects of the process that can help you identify and sell top candidates. Once you become aware of these new recruiting opportunity areas, most find that they are easy to take advantage of because the related recruiting tools are simple, inexpensive and relatively intuitive. These reference related recruiting approaches can be used broadly or they can be focused on high-value or hard to fill job families. If you have three spare minutes, I recommend that you at least quickly scan the following reference related recruiting approaches because I am sure that you will find at least one that is worth trying. Although each one has proven to be effective as part of corporate recruiting, they are listed from the highest potential impact to the lowest.

  1. Use LinkedIn endorsements and recommendations as recruiting targets – most recruiters already take advantage of LinkedIn as a recruiting tool and as a quick reference check tool. However, many fail to fully utilize the increasingly popular endorsement and recommendation components of individual profiles. Most recruiters already realize that a high volume of endorsements and recommendations is an indication that this is a top talent. However, many have yet to realize that those individuals that “endorse” an individual’s “skills and expertise” on their LinkedIn profile are also likely to be talented in the same areas. As a result, they should be considered as recruiting prospects. Individuals that “recommend” top talent on their profile (this is a separate feature from endorsements) are likely to have worked with them at the organization cited in the profile, so they should also be considered as recruiting prospects. Fortunately, a simple click on the picture of an endorser/recommender on the profile will take you to the endorser’s public profile. Obviously the “LinkedIn connections” that a recommender has should also be considered as possible recruiting targets based on the premise that the best know and connect with the best people.
  2. Boomerang rehires as a result of their reference check call – one of the highest “quality of hire” result from “boomerang rehires”, which are individuals that were previously top performers at your firm. Most corporations already have a “corporate alumni” program to remain connected with these individuals but these programs don’t let you know when one of your target former employees has begun a job search. But once you realize that when a top former employee is seeking a new job, someone from the target company where they applied will call or contact your organization (as a previous employer) for a background reference check on them. Smart recruiting managers will see this as a recruiting opportunity, because that reference call to your firm should be viewed as “an alert” that signals that this highly desirable former employee’s is now an “active candidate” that is ready to leave their current job. That means that you should use that reference check as a “trigger” to directly contact them to see if they would consider returning to your firm (Note: when you contact the individual, there is no legal requirement that you tell them how you found out that they are looking for new job). Obviously that contact must be immediate, because if the references of being checked, they are likely a finalist for new job. If all reference requests must go through HR, you must develop a formal mechanism where HR immediately notifies a manager or a recruiter whenever a “targeted” former employee is undergoing a reference check. It’s also wise to educate your managers about this “recruiting opportunity” in the case that their former manager gets the reference contact directly. Because they are likely to be close to getting an offer, you also need an expedited assessment and recruiting process that can respond quickly if the target expresses any interest in returning to your firm.
  3. Referrals from the references of recent hires – after a new hire has proven to be a top performer on the job after six months or one year, you now have a new reference related opportunity. Because of their on-the-job performance, you now have hard evidence that the recommendations from the new hires references are accurate and that they “know top talent”. Smart recruiting leaders use this as an opportunity to contact the references of the best new hires with the goal of getting one or two referrals. Have a recruiter make the call and start off by taking them for their help in landing a top candidate. After praising them and telling them how accurate the recommendation was, ask them “Would you be willing to help out again by giving us some names of some other equally or better qualified candidates?” If they need more time to think of names, ask them for permission to contact them again in a day or so. Because these individuals have given a good reference once, it is highly likely that these new names will also be of high quality. If they do provide you with some top prospects, be sure and ask them if you can re-contact them periodically for future referrals. Obviously you should also consider targeting the proven references themselves for future positions at your firm.
  4. Target the references of top current candidates for hiring – remember that the references provided by promising candidates at your firm may be more qualified than your candidate. And as a result, so you should consider the references themselves as top prospects for direct hiring. Because you are going to call these references anyway, assign a recruiter to that call and use it as an opportunity to assess the reference’s capabilities and their willingness to consider a job at your firm. A reference that is interested, qualified and available can be considered for either the current job opening or for another opening. If you have two openings, hiring one of them will likely also improve the chances of recruiting the other. If you are sold on the reference but can’t make an immediate hire, consider using your newly hired employee to help sell “their reference” if you pursue them at a later date.
  5. Use their references to help sell the candidate – because references are often extremely close to the individuals that they are providing a reference for, they can help to influence their job acceptance. You can take advantage of this influence if, when you are calling a finalist’s references for a background check, you go a step further and try to turn these references into “salespeople” for your firm. References can be a powerful mechanism for “selling” your candidate because before a top applicant accepts any offer, they will almost always call several of their friends and colleagues for advice. Well it turns out that at least one of those “should I accept” advice calls will likely be to their references (the ratio will be even higher if you also ask for personal references). You can take advantage of this phenomenon by using your reference call to “sell” the reference on the merits of the job and your company. Having them understand and support your firm’s opportunity will increase the likelihood that the reference will positively “talk your firm up” and its features, as well as recommend acceptance of your offer when your candidate contacts them.
  6. Capture the references of even mediocre individuals in high demand fields or top firms – if you are building a talent pipeline or database, it’s important to realize that the references of even mediocre candidates are likely to be top quality talent. That means that when you’re searching through resumes in high demand fields (even on a job board) that you should be selectively capturing the names of impressive references. You can identify the top references either by their title or by the fact that they work at a firm that you have targeted for recruiting. Then, add the names of these high-value references to your “prospect database”. You should also consider the number of times that different qualified prospects provide these individuals as references as an indication of their relative recruiting value.
  7. Ask for references early in the hiring process – many organizations only ask for references at the very end of the recruiting process because only the references of the final selected candidate (or your finalists) will actually be checked. As a result, you will never capture the references of top candidates that drop out early. A superior approach is to capture the professional references (names, titles and their contact information) of all top candidates early on in the recruiting process, so that they are the most promising ones can be entered into your prospect database for future consideration.
  8. Make references eligible for your referral program – although employee referral programs already provide the highest quality and volume of hires, the typical program can be made even more effective by expanding it’s eligibility list to include non-employees. This can include family and colleagues but it can also include proven references. By making proven “references” eligible to participate and then by sending them periodic reminders, you can expand the contact base of your referral program. In addition, whenever you talk to your own top employees, encourage them to submit their own references into your employee referral program.

Final thoughts

It should be obvious by now that the reference checking process can indirectly provide multiple opportunities for name gathering, referrals and selling the candidate. Unfortunately, the typical reference checking process is not by itself a major contributor to recruiting success. I would remind you that the standard reference checking process is full of problems, which I outlined in my article “What’s wrong with reference checking? – pretty much everything.” Contributing to the problem is the fact that the design, the metrics and the management and staffing of most corporate reference processes are all too often abysmal. So in order to take advantage of its expanded recruiting opportunities, you may need to rely on workarounds and on individual recruiters to implement some of the reference related recruitment tools outlined above. On the positive side, there is little risk and almost no out-of-pocket costs associated with each of the outlined tools. So, if you’re not getting at least 10% of your top leads from references, in my experience, you are missing out on a great opportunity.

© Dr. John Sullivan 4/8/13

About Dr John Sullivan

Dr John Sullivan is an internationally known HR thought-leader from the Silicon Valley who specializes in providing bold and high business impact; strategic Talent Management solutions to large corporations.

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